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Manufacturing and DistributionSydneyConfidential (Sydney based distributor)

From Spreadsheet Chaos to a Single Source of Truth: A Sydney Distributor's ERP Journey

A Sydney based manufacturing distributor replaced fragmented spreadsheets and Xero with Dynamics 365 Business Central, unifying inventory, finance, and reporting across two entities.

From 5 days to 1
Monthly close
Consolidation now runs automatically within Business Central
98%+
Inventory accuracy
Real time stock levels replaced manual spreadsheet counts
Real time
Reporting
Leadership dashboards replaced end of month spreadsheet packs

The Challenge

The business had outgrown Xero and was running operations on a patchwork of spreadsheets. Inventory was tracked manually, multi entity consolidation took days each month, and leadership could not trust the numbers long enough to make decisions.

Starting Environment

Xero for general ledger, with inventory managed in Excel, sales tracked in a separate CRM, and monthly consolidation performed by hand across two trading entities. No real time reporting and no single source of truth.

The Solution

Oxana implemented Dynamics 365 Business Central across both entities, migrating historical data from Xero and Excel. We configured inventory, sales, purchasing, and financial reporting in a single system, and trained the finance and operations teams over a structured six week rollout.

Oxana Capabilities

ERP ImplementationData MigrationBusiness CentralReporting and Analytics

"We finally trust our numbers. The monthly close used to be a five day fire drill, and now it is a non event."

Chief Financial Officer, Sydney based distributor

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